When looking for an office – space is not to be underestimated.
We’re not talking about just walking into an empty office floor and roughly guessing how many desks you think could fit in there.
We’re talking about getting a detailed quote, outlining in square footage available across the entire office layout.
But why would you need such a detailed overview, you ask?
Well, in simple terms, these numeric values will give you the best possible idea as to whether this is the right amount of space for your business when choosing an office.
As a result, there’s probably a few answers you’ll need to know before signing on the dotted line on any prospective contract…
First and foremost – it’s wise to know your exact headcount before shopping around for office space.
One of the biggest mistakes that businesses make is miscalculating the amount of space they need – whether that’s underestimating the amount of space they need (leaving them short) or overestimating the amount of space (invariably leading to them paying over the odds for surplus space).
Breaking down the amount of space per head is a sensible way to avoid this miscalculation.
Typically, in London especially – the rule of thumb is that you should try and cater for around 100 sq ft per person. That’s around 50 sq ft for workspace and 50 sq ft for communal breakout space.
It’s by no means essential to follow this rule to the exact sq ft – but nevertheless, these are good guidelines to keep in mind if you want to ensure each employee has all the space they need to enjoy coming into work every day.
Again, based on the number of people in your organisation – you can roughly work out the amount of space you’re likely to need for the various office amenities.
However, certain amenities that won’t be taken up by people – such as server rooms, also need to be factored into the equation.
Here’s a breakdown of the space specifications you might want to consider:
Small meeting room (approx 2-4 people)
|100 sq ft|
Large meeting room (approx 4-8 people)
150 sq ft
|Board room (15-20 people)|
220 sq ft
Conference room (20-30 people)
300 sq ft
Small server room (5 mounted racks max)
40 sq ft
Large server room (30 mounted racks max)
120 sq ft
100 sq ft
300 sq ft
Aside from the above, you may want to consider the following:
Flexible office space enables you to remain agile as a business.
With a flexible contract, you can lease the space for as little or as much time as you like – depending on your immediate business plan.
This also makes it a cost-effective option – as all the in-house services you get are absorbed into the overall package.
Hopefully, all of the above can help you answer that question – but if you need further guidance around how much office space you might need in relation to the size of your business, we’ll be glad to talk you through your options.
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